Training employees with videos has become the norm now. Gone were the days when you had to go through multiple training manuals and documentations to figure out a simple fix, because now all you need to do is play a single video, and the answers are probably in there.
But this posed a problem for businesses. Because now they don’t know how to keep up with the amount of material they wanted to turn into a video. But this problem, too, eventually found a happy ending. How, you ask? By using AI to create a training video, of course!
Is It Possible To Create a Training Video With AI?
The short answer is yes! You do not have to go through a whole scriptwriting process, hire actors, shoot videos, and go through endless hours of post-production just for a single video to be sent back with a hundred corrections.
Because all these things that would have taken you months to do can be done in a couple of hours using AI. By your mid-day coffee, you would have probably gotten your first set of corrections from your manager. And by the end of the day, you can deliver a draft and head back home.
All without having to worry about one thing, like actors, lighting, or complex editing software!
How Do You Create a Training Video With AI?
Now that I have given you the advantages of using AI to make your training videos, let me show you how to actually do it. And let me tell you, the process is so easy and quick that you will be mind-blown!
I categorize this as a five-step working process to make it easier. Let me show you how it is done.
1. Outlining the Stakeholders
The first step to any planning process is figuring out who the stakeholders are and what their expectations are. In this case, you are thinking about upskilling your employees. So mapping out what their learning goals should be and where their current skillsets are must be the first step.
Here is a breakdown of what you should think about at this stage:
- Who is your key audience?
- What are the technical issues they are facing that you are going to be addressing in this video?
- How proficient are they in their skills? Should they be taught from the beginner level, or are they comfortable with the advanced?
- Are there any questions that frequently come up?
- What is the final milestone that you are hoping to achieve out of this module?
- How do you want the videos to progress in terms of technical difficulty?
Once you have a basic understanding of the kind of video, its requirements, and outline, you will be better equipped to handle the script. And that is exactly what we are going to be tackling in step 2.
2. Creating a Script
A script is the backbone of the video. Many AI tools recite the same exact script that you put together for them; therefore, the more perfect it is from your end, the better the final output will be.
One of the cool things is that you don’t even have to come up with a script all on your own. You can just develop the core ideas and let AI tools like ChatGPT take care of script generation. With a few tweaks, you can absolutely nail a script in a few tries.
When writing a script, these are some of the steps that you can take to do it:
- What is the measurable outcome that you want to achieve by the end of this video?
- List some technical points that you want to touch upon during this video.
- Think about having quizzes or benchmarks in the middle to assess knowledge retention
Once you have these points in hand, you can enlist the help of AI tools like ChatGPT to get to your first draft quicker. From there on out, you can make changes to it or let ChatGPT make the modifications based on your input. By going back and forth a couple of times, you are sure to stumble upon the perfect script copy.
And once you get that done, the next step is to actually take it and turn it into a video in step 3.
3. Making the Video
To start, you need to pick a tool that can make training videos with AI avatars, and trust me when I say that there are tons of them on the market. But on closer inspection and rendering tons of videos on different platforms, we settled on Predis AI as the final choice.
So, let us see how you can create a training video with avatars using Predis AI:
- First up, sign up for Predis AI and get a trial account if you are a new user.
- Next, once you have landed on the platform’s home page, click on the “Create New” option in the left menu.
- In the next screen, you will be able to pick the kind of video that you want to create. For example, you can create social media posts, ads, and e-commerce content as well. But for the sake of this demo, we will be picking “Avatar videos”.
- After that, you have to paste the script that ChatGPT generated for you. The better the description, the better.
- Once done, you have to pick the aspect ratio. Typically, training videos are in landscape mode, meaning you can go with 16:9 or 1:1 and get an ideal video without a hassle. But if you are going after a perfect mobile experience, then 9:16 (similar to that of an Instagram reel) also works!
- This is where the main work comes in: choosing your avatar and the voice you want them to speak in. Once you have found ones that you like, you can move on to the next screen.
- And the final step is to choose a template style for your video. You can clearly see what I mean from the little demo videos they have on screen. Based on that, you can pick the video style you like, preferably a professional one.
- Once all that is done, click “Generate”, and your video is done.
And that is how simple it is to make a training video with AI!
4. Customise the Video
Once your video is done, there are still some tweaks that you would probably prefer to make. You can make that easily with Predis AI’s built-in, intuitive editor. Or you can even export it to some external editors to get the job done.
Some of the final touching up you might have to do include:
- Adding your brand elements, such as logo, fonts, colors, and so on
- Make interesting transitions between different clips
- Add intros and outros to give a cinematic feel to the video
- Pick a background music that goes with the theme of the video
- Balance the voiceover and background score for a seamless experience
If you are working with team members and managers, then this is the step where you bring them in and ask for input. Based on what they share, you can make edits, add elements, and craft a final output that you can be proud of.
Fortunately, Predis AI offers a collaborative mode; therefore, you can easily get comments from other stakeholders and make necessary tweaks without having to leave the platform.
5. Export the Final Draft
Once you have the video prepped and ready to go, you can now export it and embed it in a platform of your choice. This can be to a learning management system, social media, email newsletters, or even YouTube.
What are the Benefits of using AI to make Training Videos?
There are myriad benefits of using AI to make training videos, which are hard to ignore. To put that into perspective, let me show you what you can gain by using AI to make your training videos.
- Saves time and resources: If you have ever worked the traditional way to make a video, then you know the amount of time and resources it takes to get it done. But with AI, you only require half of these resources and still get the job done.
- Update content easily: If you are making videos on subjects that are constantly evolving, then you need to update the video material from time to time. With AI, this process can be made quite easy.
- Improved scalability: Imagine if you had to make hundreds of videos; it would take months or even years to get the job done with the traditional route. But with AI, this can be easily done in a matter of a few months.
- Get to the first draft quicker: Sometimes, you can only figure out the stakeholder expectation after putting out a first draft. When shooting and making videos the normal way, this first draft itself is going to take weeks to produce. But with AI, you can create a first draft quickly, adjust expectations, and arrive at the final draft much sooner.
- Multi-lingual capabilities: When you make content that needs to be suitable for team members who speak different languages, then dubbing is non-negotiable. With AI voiceovers, you can translate to multiple languages in a few minutes without needing someone to translate it for you!
Best Practices To Note When Making Training Videos With AI
To take your training videos to the next level, keep in mind the following best practices.
- Add interactive quizzes: Letting people interact with the video can have a major impact on knowledge retention. On the other hand, it also helps you assess their performance and video effectiveness.
- Keep it concise: No matter how complex a topic is, try to break it down into manageable chunks of videos of 3 – 5 minutes. This way, the viewer will not be overwhelmed.
- Optimize videos for SEO: When uploading your videos to social media channels or a learning management system, always make sure to optimize them for SEO. You can add relevant tags, keywords, and phrases to make it search engine-friendly. This way, the video is bound to reach more people.
- Branding consistency: Having your brand elements as a part of your video is a must. This way, you will ensure you maintain consistency throughout your content.
- Focus on Script quality: As we mentioned time and again, script quality is what determines the video quality. Therefore, ensuring that it is conversational, natural-sounding, and easily understandable is a must.
Final Thoughts
The ability to make training videos using AI avatars has really transformed the content creation landscape in ways unimaginable. By this feature, businesses get to scale their tasks much quicker while making learning enjoyable for their employees.
Since you are already at the end of this blog, it means that you have taken the first step towards making that happen. The next (and much easier step!) is to sign up to Predis AI and make your first training video. We guarantee that one hour from now, your first video will be rendered and ready for you!
Don’t go with what we say, sign up and check out for yourself!
FAQ:
AI avatars are human-like presenters generated by AI that you can use in your videos to act as the narrator. This adds a human touch to the video, making it a good option for training videos.
Yes, you can create a training video with an AI avatar using tools like Predis AI. All you require is a well-written script. The AI will then take care of everything from design to post-production, thus rendering you a fully functional video in a matter of seconds.
No, you do not require video editing skills, nor any equipment to make AI avatar videos for training purposes.
