Why An Instagram Content Calendar Is Must If You Are A Social Media Manager!

AI content calendar

Even if you’re new to social media management or an experienced pro, you might be vaguely aware of a term called content calendar, and may even have peers or mentors that recommend you to use them. In this post, we’ll explore why content calendars are essential.

Designing a content calendar

What is a content calendar?

A content calendar is an essential tool for social media managers, as it helps them stay organized and plan their posts in advance. By using a content calendar, social media managers can save time, ensure consistency, and create value-adding content more often.

Exactly as the name implies, a content calendar is a pre-planned overview of the content you are going to push out on your social media profile or blog, for a certain time period.

For example, if you’re creating a content calendar for the month of June, you’re deciding what content you’ll be pushing out, and on what days of the month. This is the most basic form of a content calendar. Most growth-oriented social media managers will make a Facebook or Instagram content calendar with the following components.

Components of a social media content calendar:

  • Content idea: What your post is going to be about
  • Caption: Captions are carefully written out, with content that your target audience appreciates, and in their preferred style of writing/tone.
  • Post image: A lot of managers first decide on content ideas and captions, and then work on making creatives throughout the month, as this is a time-consuming process and should not be rushed.
  • Date of posting: Sometimes, posts may be related to the days they are pushed out on. This includes festive promotions. Of course, a content calendar is given its name because it includes arranging your posts by date.
  • Time of posting: Check insights on your social media handles about the times of the day when your audience is the most active. There is some debate over whether the time of posting realistically matters, but when you’re looking to maximize engagement, every bit counts.
  • Delivery channels: What you post on Instagram may be very different as compared to your LinkedIn posts. To avoid confusion during posting time, specify your delivery channels while making your calendar.
  • Expected performance: Performance-oriented social media managers sometimes include this as well. For example, for an Instagram content calendar, all the above components will be present, along with an estimated performance figure (this could be in terms of likes, comments, impressions, etc. ).

These are generally what people like to include in their blogging or social media content calendars, but it is by no means a hard-and-fast framework. Do what works best for you, and make an approach that helps you create quality content before time.

Why make a social media content calendar?

A content calendar for social media helps you stay organized, save time, and create better posts. A social media content calendar helps to serve the following purposes.

1. For posting consistently on social media platforms

Ask any seasoned social media marketer about basic tips for growing a social media profile, and 9 out of 10 will tell you that posting consistently is the most important one.

Just because it gets talked about so much doesn’t mean it doesn’t stand true. There are two main reasons why you should NEVER take a break from your posting schedule.

The first reason is that your followers want to keep seeing content from you. If they ever feel like you aren’t living up to their expectations, the unfollow button is just a few taps away. Prospective followers are also usually more likely to follow pages that post interesting, fresh content regularly.

The second reason is perhaps more important, as it has to do with Instagram’s algorithms. A lot of their algorithms for organic reach still remain a mystery, but one factor it takes into consideration has always been crystal clear: the posting consistency of an account.

Posting regularly tells the algorithm you’re working to grow your account, giving a consistent posting schedule an edge for better organic reach.

Unable to keep up a posting schedule? Let Predis.ai help you out with that.

content library for social media posts

Just provide a one-liner about your business and target audience, and Predis.ai will come up with post ideas for you, that consist of captions and creatives!

In the sample example above, I wrote “automobile reviews” as the description of “automobile enthusiasts” as the target audience. It’s that simple! The powerful AI-generated the above post ideas; they’re all fully useable by themselves, and extremely diverse.

You can choose to generate individual post ideas or generate a full-fledged content calendar for yourself. More on that below!

2. Posting content should be planned alongside other elements of your marketing strategy

If you’re looking after the social media handles of a brand, you might be aware of the brand’s overarching marketing goals/objectives for the near future, and of the ways in which these are planned to be achieved. There may be upcoming promotions/events etc. and you might be required to develop content around these.

When you decide to plan out the content carefully instead of just ‘winging it,’ the content will naturally perform better and is more likely to contribute to the marketing objectives. This way, there is more time to create the content, but there is also more time to pick more brains and build on each other’s ideas. You also get an overarching snapshot of how all your content blends together beforehand. This way, you can assess how well it is contributing to your brand identity.

3. A neat, organised-looking feed

organised, aesthetic instagram feed
Source: Pinterest

When you’re creating content in the spur of the moment, it can be easy to forget to assess how it goes with posts before or after it. Your feed can end up looking mismatched and unprofessional. When you’re building an identity for your handle, or just looking to gain more followers, this can be disastrous. Seeing an Instagram grid that has colors and ideas randomly thrown around is a major put-off. Good luck increasing your follower count if your feed looks like this!

See how classy the sample feed above looks? I’d follow this page in a heartbeat, and so would many other fashion/skincare enthusiasts. Using beige and ochre with a deep olive green just seems to work.

So, an Instagram content calendar can help you make a cohesive, organized-looking feed. Work on an overall theme or mood, and design your content around this for a perfect-looking feed!

4. No last-minute blunders

instagram post blunder

Creating in a rush, and posting without first proofreading could lead to major blunders. You could miss out on adding a bit of content, fail to correct typos or use incorrect hashtags. These errors may seem small, but a lot of people might notice them before you realize them. This would create negative impressions of your brand (as a general rule in marketing communications, it takes 10 positive impressions to correct just one negative one).

Apart from this, you may also simply forget to post on one day. It is well-known that sticking to a schedule and being consistent ties in directly with Instagram/Facebook’s algorithm for reach, so this little blunder could severely impact your overall social media performance. To avoid this, invest some time at the beginning of every week or month to make a content calendar!

Pssst! Check how you can make Instagram stories with AI 🤫

5. Planning Ahead for Festivals and Events with a Content Calendar

For a lot of occasions throughout the year, you wouldn’t want to create your Instagram posts in the spur of the moment. For example, a lot of brands strive to make Christmas-y content all throughout December and integrate this with their wider marketing activities (sales, discounts, contests, etc.). All of this requires tons of planning.

This may not be evident at first, but you’ll definitely realize this once you actually sit with your creator tools to start making the posts.

Developing a content calendar beforehand can help you create quality content that your followers would want to see for events and festivals they partake in.

6. Themed Content Planning for Engagement

If you have a proper calendar ready for the content you are going to post, then it will make your life automatically easy. It is better to have a theme for what you post on your Instagram.

In the above image, the MVMT Instagram account features lifestyle-themed content. They regularly post about their latest products, collections, campaigns, and more.

It creates an even flow and looks more attractive. Having content planned according to the theme and posting it timely can drive your engagement crazy high.

7. Identifying Gaps with a Content Calendar

If you have a decent content calendar, it can help you look for any gaps in your posting schedule and give you time to add something new. This makes the task of tracking your content really easy.

It makes you cover all the important things that you can post about your business or yourself on your Instagram. Moreover, It helps you to look for anything new that you can add and create to manage your content properly.

8. Enhance Team Collaboration through a Content Calendar

Having an organized content calendar gives you a clear view of what you have going on and how much time you can give to a certain thing.

It also helps with time management as you can share your content calendar with your business partners and other people you are collaborating with.

This helps with bringing everyone on the same page and creating content with the team.

9. Track the Performance of your Social Media Posts with a Content Calendar

Having a content calendar comes with a lot of perks but one of the most evident and helpful ones is being able to track your social media posts and how are they doing.

Content calendars keep everything organized and it makes it easy to review your work and the content you post. Reviewing it and seeing how it is doing online can help you figure out a better content strategy for your social media.

This can be helpful to figure out what is trending and what is getting clicks online.

Predis.ai’s AI-generated Content Calendar

If you manage a social media profile, you’ll be used to getting stuck in ruts and writer’s block by now. You would also have long phases during which you have no idea where your profile is headed.

You can use a content calendar assistant to change this. Predis.ai‘s Content Calendar tool automatically generates a content calendar with post ideas, creative ideas, and captions appropriate for YOUR handle and audience, with the power of AI. Just 3 simple steps and you can get fresh, unique ideas curated for you.

Step 1:

After logging in and navigating to Idea Lab, go to New Conversation and select ‘Generate Content Calendar’ option. Update the query and hit enter.

predis.ai AI chat

Viola, you have a detailed content calendar in front of you. Now let’s get on with creating content.

predis.ai idea lab feature

Step 2:

Hover over the idea given by the AI, and click on ‘Create post using this’.

generating content calendar with predis.ai

Then select the way you want to make the post. The input will be already added. Select the template you like, output language and you are good to go.

generating post with predis.ai

Step 3:

Once the AI creates content, simply make some edits as per your choice. Generate captions and hashtags, and just schedule the post.

editing post with predis.ai

Getting inspiration for your social media content calendar is that simple. You can use these captions and images as they are, or leverage them to generate bigger ideas of your own. You can also generate more ideas if you aren’t fond of some of them, and reposition them to other dates.

Wrapping Up

The bottom line is, that you should seriously consider creating a content calendar if you’re looking for any growth on your social media handles or blogs. If you’re struggling to make one, Predis.ai is here for you! Apart from proper planning, it is also important to get the basics bang on, like writing a good Instagram bio.

A content calendar can make posting and brainstorming ideas pretty easy as it organizes everything. It can do wonders for your social media engagement but also for the overall quality of your posts. It provides you time for rethinking and reviewing what type of content is working for your social media.

If you’ve experimented with content calendars before, do let us know what worked for you and what didn’t!

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Tanmay Ratnaparkhe

Co-founder @Predis.ai, 2X Entrepreneur, tech enthusiast, and SaaS expert, specializing in Instagram marketing and AI. With a knack for leveraging technology for marketing success, they share valuable insights and strategies to boost your digital presence and productivity.